Re: [802SEC] Q1 IEEE 802 LMSC Data in NetSuite.
Dear EC,
While we can rail at the unfairness of it all, that will have no effect. The SASB came a hair's width from resolving to instruct us to hire an accountant to do this work.
Notwithstanding that I spoke against this part of the resolution, before I got booted out of the room, I think we should not be using our volunteer resources to do repetitive and time-consuming admin.
I would be supporting of getting an accountant in to take over the parts that are time consuming asap. If anybody needs a motion to that effect, I'll make it.
Best Regards,
Adrian P STEPHENS
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-----Original Message-----
From: ***** IEEE 802 Executive Committee List ***** [mailto:STDS-802-SEC@ieee.org] On Behalf Of James P. K. Gilb
Sent: Tuesday, July 21, 2015 2:13 PM
To: STDS-802-SEC@LISTSERV.IEEE.ORG
Subject: Re: [802SEC] Q1 IEEE 802 LMSC Data in NetSuite.
Clint
Hmm, part of me says we should just tell them that they need to attach the bank statement (which I am guessing they get) to each credit card transaction. Just refuse to do it because they are being silly.
If they think that is too much effort for IEEE-SA or IEEE to do, then maybe they should re-think NetSuite.
So, I suggest we draft a letter telling them that the 802 Treasurer nor any 802 funded individual will _not_ be doing this and if they want it done, they need to pay, out of their own funds, to have it done.
IMHO.
James Gilb
On 07/21/2015 10:40 AM, Clint Chaplin wrote:
> Dear all,
>
> It turns out there is an additional IEEE requirement to attach
> supporting documentation to every transaction $1,000 and above. This
> has not been done yet, but I will be working away at it.
>
> However, there is currently no way to automate this process in
> NetSuite; it requires someone to manually touch every transaction
> $1,000 and above to attach the documentation. The upload template
> that IEEE is looking into for us, will be incapable of doing such documentation attachment.
>
> This is a problem for IEEE 802 LMSC. For example, many of our credit
> card deposits are $1,000 and above. I just did a survey of IEEE 802
> LMSC's finances for the first half of 2015, and 206 out of 322
> transactions are
> $1,000 or more. The only documentation that I have for credit card
> deposits are the monthly Wells Fargo checking account statement and
> the monthly credit card merchant account statement. Given an envelope
> calculation, I will essentially be attaching the exact same documents
> to approximately 30 transactions each month. Manually.
>
> This is not a problem for 2015, in that we did receive special
> dispensation for 2015 only to consolidate similar transactions on a
> monthly basis. But for 2016, I may just quit rather than face the
> effort that is being required upon us.
>
> On Fri, Jul 17, 2015 at 7:46 PM, Clint Chaplin
> <clint.chaplin@gmail.com>
> wrote:
>
>> FYI
>>
>> ---------- Forwarded message ----------
>> From: Clint Chaplin <clint.chaplin@gmail.com>
>> Date: Fri, Jul 17, 2015 at 7:43 PM
>> Subject: Re: 1Q 2015 data in NetSuite-due by 7/31/2015
>> To: Diane Mistretta <d.mistretta@ieee.org>, Paul Nikolich <
>> p.nikolich@ieee.org>, Yatin Trivedi <Yatin.Trivedi1@synopsys.com>,
>> Karen Kenney <k.kenney@ieee.org>
>> Cc: Juanita Lewis <juanita.lewis@ieee.org>
>>
>>
>> Dear all,
>>
>> All known financial data for IEEE 802 LMSC for the first quarter of
>> 2015 has been entered into NetSuite. The data for the 2015-01
>> Atlanta and
>> 2015-03 Berlin departments has been finalized, but are not verified
>> nor audited. The data for the other departments has not been
>> finalized, verified, or audited. 2015 Berlin is missing one
>> transaction that I cannot enter as an account payable because I do not even know the amount.
>>
>> All bank statements for the first quarter have been reconciled.
>> Reconciled only verifies that the correct amounts are present;
>> reconciliation is no guarantee that the transactions have been put
>> into the correct accounts.
>>
>>
>> --
>> Clint (JOATMON) Chaplin
>> Principal Standards Engineer
>> Samsung R&D Institute America
>>
>
>
>
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