Re: [802SEC] Fw: IEEE-SA Policy and Procedures (P&P) Changes

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The changes to the first paragraph 5.2 are fairly consistent in spirit with our operation of Study Groups but require some attention - particularly on second extensions. The resulting text is:

"No formal activity shall take place after six months from the day of the first meeting of the Working Group or PAR Study Group without formal submittal of a PAR to the IEEE-SA Standards Board and assignment of a project number, unless a single extension of six months for that activity is provided by the Sponsor (see 5.1.2). The Sponsor shall include a rationale in its meeting minutes when granting the extension. A PAR Study Group is a subgroup of the Sponsor or Working Group that is responsible for evaluating whether a standard should be developed and, if so, to complete a PAR form for Sponsor consideration. Only the NesCom Administrator has the authority to assign project numbers (see the IEEE-SA Project Numbering Policy)."

One thing I notice is the requirement to include a rationale for the extension in the minutes. There is usually something said about why the study group needs more time, but I'm not sure it is always recorded in the minutes. We should add it to the supporting material for the motion.

When a study group has it's first meeting at the interim following the plenary where the study group was initially approved, its first extension results in roughly 6 months of operation. (E.g. approved in Nov of 2016, first meets in Jan 2017 starting the 6 month clock, 1st extension approved in March.) "Roughly" because jitter in where meetings fall within the month means that the plenary ending the first extension may fall just beyond the 6 month line. (E.g., if the Jan 2017 meeting was the Wireless interim, then the July plenary ends less than 6 months later, but a first day of meeting at the beginning of the IEEE 802.3 meeting is Jan 9 so 6 months would expire just before the plenary starts.

We uses one extension to get 6 months (or in some cases 6 months plus a few days) of operation and 2 extensions to get 10 months of operation.

If we feel that going a few days over 6 months is an issue, we could avoid the issue by doing 2nd extension approvals at the opening EC meeting instead of at the closing EC meeting. Another option would be to process 2nd extensions on the EC teleconference - since that occurs in the month before a plenary, 6 months from it would always cover two plenaries.

I'm also a little concerned about the "single extension" and whether we should try to move to doing one extension. Most of our study groups require a first extension and the first extension has never been turned down. I don't even recall a case where a study group looked at something for two months and then decided to abandon it, not requesting a 1st extension. So perhaps we should make the initial Study Group approval be for 6 months and allow one extension to add 6 months.

Regards,

Pat

On Tue, Jan 3, 2017 at 3:21 PM, Clint Chaplin <clint.chaplin@gmail.com> wrote:

Dave,

Where would I find the updated Standards Association Operations Manual?

On Tue, Jan 3, 2017 at 1:30 PM, Paul Nikolich <paul.nikolich@att.net> wrote:

Dear EC Members,

Please see the below notice regarding the SA P&P Changes and notify your group members as appropriate.

Regards,

--Paul

------ Forwarded Message ------

From: "Dave Ringle" <d.ringle@ieee.org>

To: "std-liaison-reps" <std-liaison-reps@ieee.org>; "stds-wg-chairs" <stds-wg-chairs@ieee.org>

Cc: "stds-board-comm" <stds-board-comm@ieee.org>; "sa-bog" <sa-bog@ieee.org>; "standards-staff" <standards-staff@ieee.org>

Sent: 1/3/2017 3:47:52 PM

Subject: IEEE-SA Policy and Procedures (P&P) Changes - January 2017 - Important - Please read

All,

The current version of the IEEE-SA Standards Board Bylaws is available at:

http://standards.ieee.org/develop/policies/bylaws/index.html (HTML version)

http://standards.ieee.org/develop/policies/bylaws/sb_bylaws.pdf (PDF version)

The current version of the IEEE-SA Standards Board Operations Manual is available at:

http://standards.ieee.org/develop/policies/opman/index.html (HTML version)

http://standards.ieee.org/develop/policies/opman/sb_om.pdf (PDF version)

The text of the changes made to these documents (approved by SASB/BOG in 2016) can be found at:

http://standards.ieee.org/develop/policies/policy_rev.pdf

Please read through these changes so that you are familiar with the current P&P.

If you have any questions, please contact me. [Please do not reply to all unless you want all to view your comments. Thank you.]

{Please note that you may need to refresh your web browser (or clear the cache) to see the current content.}

Regards,

******************************************************************
David L. Ringle
Director, IEEE-SA Governance
IEEE Standards Association
445 Hoes Lane
Piscataway, NJ 08854-4141 USA
TEL: +1 732 562 3806
FAX: +1 732 875 0524
EMAIL: d.ringle@ieee.org
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--
Clint Chaplin
Principal Standards Engineer
Samsung Research America

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Re: [802SEC] Fw: IEEE-SA Policy and Procedures (P&P) Changes - January 2017 - Important - Please read