Re: [STDS-802-11] 802.11 Operations Manual comment re: teleconference notice period
--- This message came from the IEEE 802.11 Working Group Reflector ---
Dorothy
I would like to share my opinion on this based on my work with the IEEE
LMSC rules.
1) TAGs are unique in that they do not do standards work, (i.e., they
don't have a PAR). In fact, a TAG meeting is not required to do a call
for patents or to discuss the patent policy as there is no PAR.
2) The EC had a question last year about the minimum time to schedule a
meeting (a teleconference, in fact). Based on our reading of the IEEE
802 LMSC Policies and Procedures (802 P&P), the requirement was 30 day
notice. In addition, as later confirmed by AudCom, this rule cannot be
suspended by the EC because the 802 P&P is approved by AudCom.
3) The IEEE 802 LMSC Working Group Policies and Procedures (802 WG P&P),
"10. Meetings" states:
"A WG meeting shall be announced, by a WG officer or designee, 30
calendar days in advance to all participants. An agenda shall be
distributed at least 14 calendar days in advance of a meeting."
The 802 WG P&P, by virtue of the 802 OM, is the P&P for all WGs and TAGs
in 802 and is in higher precedence than rules adopted by a WG or TAG.
When the EC asked for guidance on this issue last year, a reason given
for the 30 day rule was that it is a requirement for openness in the
standards development process. A short meeting announcement (even for a
teleconference) could be seen as disadvantaging prospective participants.
4) Teleconference is only mentioned once in the 802 WG P&P, in "9.1
Approval of an action", in which it states "At a meeting (including
teleconferences) where quorum has been established ...".
As there are no other references to meeting by teleconference or other
electronic means, I would refer to the 802 P&P, "6.0 Meetings", which
states "Sponsor meetings may be conducted either exclusively in-person
or in-person with one or more participants contributing via electronic
means, or exclusively via electronic means."
This implies that a WG teleconference is a meeting under the 802 WG P&P
rules and hence, would require a minimum 30 day notice. Furthermore the
minimum notice requirement cannot be waived or reduced by the WG. The
WG could adopt a requirement for a longer notice (45 days, for example),
but it cannot adopt a shorter one.
If a WG teleconference is not a WG meeting, then what is it? If it
isn't, then would it be exempt from the requirement to present the
patent policy, take minutes, etc.?
IMHO.
But, perhaps I have missed something. I look forward to the discussion.
James Gilb
IEEE 802 Second Vice Chair
On 05/21/2014 12:32 AM, Dorothy Stanley wrote:
--- This message came from the IEEE 802.11 Working Group Reflector ---
All,
During the May closing plenary in Waikoloa, a comment was made to consider
shortening the teleconference notice requirement, noting that there is a
case at the 802 level where a 5 day teleconference notice is permitted. The
current 802.11 OM (
https://mentor.ieee.org/802.11/dcn/13/11-13-0001-04-0000-802-11-operations-manual.docx)
requires a 10 day notice for teleconferences (section 8.2),
The 802 LMSC P&P document (
http://standards.ieee.org/about/sasb/audcom/pnp/LMSC.pdf ), section 5.5,
list item e, has a 5 day announcement requirement for 802 TAG operation,
see extracted text below:
LMSC sponsor meetings require 30 day announcement (section 6 of LMSC P&P)
and Working Group meetings require a 30 day notice (section 10 of LMSC WG
P&P
http://grouper.ieee.org/groups/802/PNP/approved/IEEE_802_WG_PandP_v15.pdf ).
Comments/opinions on the teleconference announcement notice period duration
are welcome.
Thanks,
Dorothy
-----------------------
Dorothy Stanley
Aruba Networks
dstanley@xxxxxxxxxxxxxxxxx
dstanley1389@xxxxxxxxx
<dstanley@xxxxxxxxxxxxxxxxx>+1 630-363-1389 <630-363-1389>
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