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stds-80220-eval-criteria: Confidentiality Disclaimers

802 E-Mail List subscribers,

 

It has been pointed out that there is still a lack of compliance with the IEEE policy of not posting e-mails that include a "Confidentiality Disclaimer". As outlined in a previous e-mail (attached) such disclaimers are a violation of IEEE policy. If you can not have your corporate IT department exempt your IEEE e-mail from the disclaimer, you will need to subscribe from a personal e-mail account that does not add such disclaimers.

 

To start enforcing this policy, effective Tuesday 5 August 2003, the words "confidential" and "privileged" will be added to the list of taboo words in message text. This means any e-mail to the IEEE reflectors containing these words will be bounced. So please try to avoid using these words in your own text, and get the disclaimer issue resolved with your IT department or use one of the available free e-mail services. As list administrator I will be receiving the bounced e-mails.

 

The first two bounces I receive from an individual will be processed as follows:

 

  1. I will forward the e-mail to the individual and request that individual's permission to let me strip the disclaimer
  2. Once I receive that  permission, I will strip the disclaimer and forward the e-mail to the reflector

 

The next two bounces from an individual will be returned to that individual. I will not forward these e-mails.

 

Subsequent bounces from the same individual will be silently discarded. So if you do not resolve the disclaimer issue by then, you will in essence be in "listen-only mode" on the reflector.

 

I believe the above gives everyone a fair chance to get into compliance with the IEEE policy before having their postings rejected.

 

Thank you in advance for your cooperation.

 

Regards,

 

Mark Klerer


To all IEEE 802.20 e-mail list subscribers,

 

A number of e-mails have recently been posted to the 802.20 reflectors that contain a "proprietary information" disclaimer. These disclaimers attempt to shift the burden of information protection onto the recipient of the e-mail. The inclusion of such disclaimers is in violation of IEEE-SA policies.

 

4.1.1.5 Confidentiality Statements and Copyright Notices on Communications

The IEEE-SA Standards Board and its committees operate in an open manner. To that end, no material

submitted to the IEEE-SA Standards Board or its committees will be accepted or considered if it contains any statement that places any burden on the recipient(s) with respect to confidentiality or copyright. Any communication, including electronic mail, containing language with such restrictive wording will not be accepted or considered. (IEEE-SA Standards Board Operating Manual)

 

If you are using your corporate e-mail account, these disclaimers are frequently added by the corporate e-mail server. If that is the case, your corporate IT department may be able to configure the server so as to exempt all e-mail going to ieee.org from having the disclaimer added.

 

I would also suggest that you periodically verify that your IT department has not changed its policy with respect to the addition of such disclaimers to your outgoing e-mail.

 

If you can not have your corporate IT department exempt your IEEE e-mail from the disclaimer, you will need to subscribe from a personal e-mail account that does not add such disclaimers.

 

 

Best regards,

 

Mark Klerer