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I think this discussion is for the future, based on Andrew's premise that we will be doing this for a while. For the record I am hoping that premise is wrong, but hope doesn't make it so. IMO if we expect to be doing this for a while then we need to make rule changes to allow for it - continuously suspending rules is not right IMO. But that is another discussion 🙂. It stops being an exception at some point (probably past already 🙁 that point).
To Steve's point, have looked at the short day idea. We discussed in in WG 15. It has some appeal for sure. The problem is that the "sweet spot" is 2 hours per day and it isn't sweet for everyone but that is the most popular slot. Even with 2 slots the arithmetic doesn't work so well. For 802.15 during the Sept interim, we had 4 and 5 slot days (not all contiguous). 28 time slots (2 meetings per time slot) with meetings for 44 total meetings. We could conceivably pack 44 meetings into 22 days which is a month not counting weekends. Of course this is just one WG. If we went to 2 blocks per day that's down to 11 days for just one WG. Assuming we all vie for time in the same 4 hour window, well...we're heading towards one continuous session (a different tangent). Even before 2020 it was fiarly common for groups to have an hour a week of WebEx between sessions and if we shrink the time between sessions we probably need a few more meeting slots.
In my experience, while face to face meetings often fill every minute and more of the 2 hour slot, virtual meetings have not. Only once this session did we overflow, most times it was possible to recess with 10 to 15 minutes left, which gave people a break between meetings. In discussion during the WG closing, several other folks mentioned the same thing. I had found more than 1.5 hours of WebEx starts to be unproductive long before 2020. So considering a 1.5 hour base unit might make sense for virtual meetings.
Another tactic that has had some benefit for WG 15 is that we allocarte 6 slots per day because the last few times the evening (ET) slots were popular with folks from Asia though this time EV1 was popular (19:00 ET) but we had only 1 EV2 (21:00 ET). It has made for some long days for some but so do face to face meetings so I take that as part of the deal. Kind of the opposite of Steve's suggestion, we have talked about spreading it out further to have more slots that work for other parts of the world.
The "pick a time zone and share the pain" is in some ways simpler. Like our current method, it guarantees that times are bad for some folks. but unlike what we do now, it is bad for different folks at different sessions.
More to think about.
From: ***** IEEE 802 Executive Committee List ***** <STDS-802-SEC@ieee.org> on behalf of Jon Rosdahl <jrosdahl@IEEE.ORG>
Sent: Thursday, September 23, 2021 2:33 PM
To: STDS-802-SEC@LISTSERV.IEEE.ORG <STDS-802-SEC@LISTSERV.IEEE.ORG>
Subject: Re: [802SEC] Share the pain
I appreciate the discussion and the concept.
For November, we have already had a motion and announcement, so it is set.
If we have another Electronic Plenary, we should consider that as part of the Rule Waiver motion and Session announcement.
Jon Rosdahl Engineer, Senior Staff
IEEE 802 Executive Secretary Qualcomm Technologies, Inc.
office: 801-492-4023 10871 North 5750 West
cell: 801-376-6435 Highland, UT 84003
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On Thu, Sep 23, 2021 at 3:30 PM Steve Shellhammer <email@example.com> wrote: